May Board of Education Meeting Minutes
by Dr. Gary Kelly
BOARD OF EDUCATION MEETING MINUTES
DUQUOIN COMMUNITY UNIT SCHOOL DISTRICT #300
CENTRAL OFFICE - 845 EAST JACKSON ST.
DUQUOIN, ILLINOIS 62832
MEETING HELD IN K-8 SCHOOL MEDIA CENTER
THURSDAY, MAY 20, 2010
6:30 P.M.
Larry Valier – PRESIDENT Gary Kelly, Ph.D.
Joseph Day – VICE PRESIDENT SUPERINTENDENT
John Vancil - SECRETARY
Paul Brock – BOARD MEMBER
Randy DeMent - BOARD MEMBER Cory Robbins
Charles Rice - BOARD MEMBER BUSINESS MANAGER
Michael Ward - BOARD MEMBER
1. CALL TO ORDER: The meeting was called to order at 6:30 p.m. by President Larry Valier.
2. ROLL CALL: Present – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Absent – none.
3. FINANCIAL ITEMS:
A motion was made by Brock, seconded by Ward to approve the payment of bills for April 2010 and the April 2010 financial report. Roll Call: Yea – Brock, Ward, Day, DeMent Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
4. CONSENT AGENDA:
A motion was made by Day, seconded by Rice to approve the consent agenda. Roll Call: Yea – Day, Rice, Valier, Vancil, Ward, Brock, and DeMent; Nay – none. Motion carried 7-0.
a. Approval of the minutes of the following meeting:
-April 12, 2010 regular Board of Education meeting (including executive session minutes);
b. Approval of the suspensions imposed by the principals for the month of April;
c. Approval of the summer food service program low bid awards for food, milk, and supplies;
d. Approval of the renewal of student teacher agreement with SIU-C;
e. Approval of the renewal of Worker’s Compensation Insurance, District Treasurer’s Bond through Worker’s Compensation Self-Insurance Trust (WCSIT) and other coverage through Illinois School District Agency (ISDA).
5. RECOGNITION: The Superintendent shared the recent successes of the schools, students, and staff as submitted by the building principals.
6. PUBLIC HEARING:
a. DEA Representative – None
b. Public – None
7. SUPERINTENDENT’S REPORT:
a. The Superintendent updated the Board on the development of FY 2011 state budget. He informed the Board the General Assembly would be in session next week and that hopefully a state budget would be developed during the coming week.
8. NEW OR UNFINISHED BUSINESS:
a. The Board and District Architect discussed the high school construction project including receipt of construction grant award letter from CDB, development of project timelines, and directive to Industrial Education facility contractors. A motion was made by DeMent, seconded by Rice to approve the awarding of bids for the new Industrial Education facility (as per attached summary letter from District Architect) and to authorize the solicitation of bids for renovation work associated with the west end of the high school facility. Roll Call: Yea – DeMent, Rice,Valier, Vancil, Ward, Brock, and Day; Nay – none. Motion carried 7 7-0.
b. A motion was made by Day, seconded by Ward to approve the summer maintenance work list as developed by District Business Manager (as per attached). Roll Call: Yea – Day, Ward, Brock, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
c. A motion was made by Brock, seconded by Day to approve a 4 day work week for months of June and July for extended time staff. Custodial and office staff will work Monday through Thursday during these months with hours set to accommodate the summer work schedule. Roll Call: Yea – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
d. The Board and Cafeteria Supervisor discussed the district’s cafeteria program menu selections.
e. A motion was made by DeMent, seconded by Rice to approve a 3 year extension for district audit services with Emling and Hoffman of DuQuoin. The agreement would include a cost containment addendum to limit the increase in cost of the audit tied to the District’s receipt of state aid. Roll Call: Yea – DeMent, Rice, Valier, Vancil, Ward, Brock, and Day; Nay – none. Motion carried 7-0.
f. The Board discussed fundraising parameters for grades/classes at high school. In its discussion the Board directed the high school administration to develop a set of criteria to consider in making a policy on this issue.
9. EXECUTIVE SESSION: A motion was made by Rice, seconded by Ward to enter into executive session at 8:28 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees and the purchase of real property for use by the public body. Roll Call: Yea – Rice, Ward, Brock, Day, DeMent, Valier, and Vancil; Nay – none. Motion carried 7-0.
-A motion was made by Day, seconded by Rice to return to open session at 10:35 p.m. Roll Call: Yea – Day, Rice, Valier, Vancil, Ward, Brock, and DeMent; Nay –none. Motion carried 7-0.
!0. RESIGNATIONS/RETIREMENTS:
a. A motion was made by DeMent, seconded by Brock to accept a letter of intent to retire in accordance with the Board/DEA contract from Al Martin effective at the end of the 2013-2014 school year. Roll Call: Yea – DeMent, Brock, Day, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
11. EMPLOYMENT OF PERSONNEL:
a. A motion was made by Day, seconded by Rice to employ Anthony Baker as a High School Science Teacher for the 2010-2011 school year. Roll Call: Yea – Day, Rice, Valier, Vancil, Ward, Brock, and DeMent; Nay – none. Motion carried 7-0.
b. A motion was made by DeMent, seconded by Ward to employ Rebekah Reyling as a High School Foreign Language Teacher for 2010-2011 school year. Roll Call: Yea – DeMent, Ward, Brock, Day, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
c. A motion was made by Day, seconded by Brock to employ Bethany Kowzan as a Middle School Language Arts Teacher for the 2010-2011 school year. Roll Call: Yea – Day, Brock, Valier, and Vancil; Nay – DeMent, Rice, and Ward; Motion carried 4-3.
d. A motion was made by DeMent, seconded by Day to employ the following as Summer Food Service Program Workers: Supervisor – Judy Payne, Cooks/Helpers – Josephine Jackson, Cynthia Norris, Sherri Clark, Kathy Malinski, and Missy Higgins. Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
e. A motion was made by Ward, seconded by Rice to employ the following to extra-curricular positions for the 2010-2011 school year: Middle School Assistant Boys Basketball Coach – Jacob Emling, Middle School Head Girls Basketball Coach - Debbie Ritter, High School Assistant Boys Basketball Coach – Derek Beard, and Middle School Boys Track Coach – Chuck Montgomery. Roll Call: Yea – Ward, Rice, Valier, Vancil, Brock, Day, and DeMent; Nay – none. Motion carried 7-0.
12. ADJOURNMENT: A motion was made by DeMent, seconded by Day to adjourn at 10:40 p.m. Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
/s/ Larry Valier /s/ John Vancil
PRESIDENT SECRETARY
