April Board of Education Meeting Minutes
by Dr. Gary Kelly
May 24, 2010
BOARD OF EDUCATION MEETING MINUTES
DUQUOIN COMMUNITY UNIT SCHOOL DISTRICT #300
CENTRAL OFFICE - 845 EAST JACKSON ST.
DUQUOIN, ILLINOIS 62832
MEETING HELD IN K-8 SCHOOL MEDIA CENTER
MONDAY, APRIL 12, 2010
6:30 P.M.
Larry Valier – PRESIDENT Gary Kelly, Ph.D.
Joseph Day – VICE PRESIDENT SUPERINTENDENT
John Vancil - SECRETARY
Paul Brock – BOARD MEMBER
Randy DeMent - BOARD MEMBER Cory Robbins
Charles Rice - BOARD MEMBER BUSINESS MANAGER
Michael Ward - BOARD MEMBER
1. CALL TO ORDER: The meeting was called to order by President Larry Valier at 6:30 p.m.
2. ROLL CALL: Present – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Absent – none.
3. FINANCIAL ITEMS:
A motion was made by Brock, seconded by Day to approve the payment of bills for March 2010 and the March 2010 financial report. Roll Call: Yea – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
4. CONSENT AGENDA:
A motion was made by Day, seconded by DeMent to approve the consent agenda. Roll Call: Yea – Day, DeMent, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
a. Approval of the minutes of the following meeting:
-March 18, 2010 regular Board of Education meeting (including executive session minutes);
b. Approval of the suspensions imposed by the principals for the month of March;
c. Approval of the release of executive session minutes from October 2009 through March 2010 and the disposal of closed meeting audio recordings from January 2007 through September 2008;
d. Approval of the renewal of the COPE alternative school agreement with Regional Office of Education.
e. Amend the 2009-2010 school calendar with Wednesday, May 19, 2010 being the tentative last day of student attendance and Thursday, May 20, 2010 being a teacher’s institute day.
5. RECOGNITION: The Superintendent shared the recent successes of the schools, students, and staff as submitted by the building principals.
6. PUBLIC HEARING:
a. DEA Representative – Jean Ann Mathis, DEA Co-President spoke to the Board to make them aware of the efforts to assist those who have received reduction-in-force notices.
b. Public – None
7. SUPERINTENDENT’S REPORT:
a. The Superintendent reviewed with the Board the anticipated enrollment and class sizes for 2010-2011 school year. The Superintendent also shared some changes in staff configurations at certain grade levels and the utilization of strategies to reduce special education referrals.
b. The Superintendent gave an update on current discussions that have taken place in regard to the development of FY 2011 State budget.
c. The Superintendent shared a reminder with the Board regarding the upcoming District #300 Educational Foundation dinner event. The dinner event will be held on Saturday, May 1, 2010 in the K-8 School Commons beginning at 6:00 p.m.
8. NEW OR UNFINISHED BUSINESS:
a. A motion was made by Brock, seconded by Ward to adopt changes to the parent/student handbook for 2010-2011 school year as presented by the principals (as per attached). Roll Call: Yea – Brock, Ward, Day, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
b. A motion was made by Day, seconded by Brock to adopt the 2010-2011 school year calendar. The 2010-2011school year will begin with a Teacher’s Institute Day on Friday, August 13, 2010 with the first day of student attendance being Monday, August 16, 2010. The tentative last day of school will be Wednesday, May 25, 2011. Roll Call: Yea – Day, Brock, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
c. A motion was made by DeMent, seconded by Ward to adopt a resolution amending the joint agreement between the District and the Tri-County Special Education Cooperative. The amended agreement includes a minor change in several articles in order to assist the cooperative in qualifying for federal special education reimbursement under IDEA. Roll Call: Yea – DeMent, Ward, Brock, Day, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
d. A motion was made by Rice, seconded by Day to approve the District’s submittal of a Federal Summer Food Service Program grant application. The feeding program will begin on June 1, 2010 and conclude on July 30, 2010. The 2 feeding sites for the program will include the DuQuoin K-8 School and the A.M.E. Zion Church. Roll Call: Yea – Rice, Day, DeMent, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
e. A motion was made by Brock, seconded by Day to approve a change in the dual credit agreement with John A. Logan College (as per summary attached). The changes will allow students to continue to take several tuition-free classes as offered through John A. Logan College. Roll Call: Yea – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
f. A motion was made by DeMent, seconded by Ward to adopt updates and changes to Board policies as submitted by Illinois Association of School Boards policy service (as per attached). Roll Call: Yea – DeMent, Ward, Rice, Valier, Vancil, Brock, and Day; Nay – none. Motion carried 7-0.
9. EXECUTIVE SESSION: A motion was made by Ward, seconded by Brock to enter into executive session at 7:40 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Roll Call: Yea – Ward, Brock, Day, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
-A motion was made by DeMent, seconded by Day to return to open session at 8:49 p.m. Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
10. RESIGNATIONS:
a. A motion was made by DeMent, seconded by Day to accept the resignation of Katie Childs as Elementary School Aide effective April 8, 2010. Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
b. A motion was made by Ward, seconded by Brock to accept the resignation of Mike Crews as High School Head Boys Basketball Coach effective at the present time. Roll Call: Yea – Ward, Brock, Day, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
11. EMPLOYMENT OF PERSONNEL:
a. A motion was made by DeMent, seconded by Day to re-employ all non-certified support staff personnel (not previously given reduction-in-force notices) for the 2010-2011 school year (as per attached list). Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
b. A motion was made by Rice, seconded by Day to employ Gabe Sveda as the High School Head Boys Basketball Coach for the 2010-2011 school year. Roll Call: Yea – Rice, Day, DeMent, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
12. ADJOURNMENT: A motion was made by DeMent, seconded by Day to adjourn at 8:52 p.m. Roll Call: Yea – DeMent, Day, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
/s/ Larry Valier /s/ John Vancil
PRESIDENT SECRETARY
