July 2010 Board of Education Meeting Minutes
by Dr. Gary Kelly
August 23, 2010
BOARD OF EDUCATION MEETING MINUTES
DUQUOIN COMMUNITY UNIT SCHOOL DISTRICT #300
CENTRAL OFFICE - 845 EAST JACKSON ST.
DUQUOIN, ILLINOIS 62832
MEETING HELD IN K-8 SCHOOL MEDIA CENTER
THURSDAY, JULY 15, 2010
6:30 P.M.
Larry Valier – PRESIDENT Gary Kelly, Ph.D.
Joseph Day – VICE PRESIDENT SUPERINTENDENT
John Vancil - SECRETARY
Paul Brock – BOARD MEMBER
Randy DeMent - BOARD MEMBER Cory Robbins
Charles Rice - BOARD MEMBER BUSINESS MANAGER
Michael Ward - BOARD MEMBER
1. CALL TO ORDER: The meeting was called to order at 6:30 p.m. by President Larry Valier.
2. ROLL CALL: Present – Brock, Day, DeMent, Rice, Valier, Vancil, and Ward; Absent – none.
3. FINANCIAL ITEMS:
A motion was made by Day, seconded by Brock to approve the payment of bills for June 2010 and the June 2010 financial report. Roll Call: Yea – Day, Brock, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
4. CONSENT AGENDA:
A motion was made by DeMent, seconded by Brock to approve the consent agenda. Roll Call: Yea – DeMent, Brock, Day, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
a. Approval of the minutes of the following meetings:
-June 7, 2010 special Board of Education meeting (including executive session minutes);
-June 17, 2010 regular Board of Education meeting (including executive session minutes);
b. Approval of the College and Career Success Partnership agreement with John A. Logan College.
5. RECOGNITION: No items were reported.
6. PUBLIC HEARING:
a. DEA Representative – None
b. Public – None
c. To hear testimony of the District’s intent to sell School Fire Prevention and Safety Bonds in the amount of $3,500,000, Funding Bonds in the amount of $950,000 and General Obligation Bonds (Alternate Revenue Source) in the amount of $6,000,000. No public comment was given.
7. NEW OR UNFINISHED BUSINESS:
a. The Superintendent reviewed the 2009-2010 year end budget figures with the Board. The District finished the year with a balanced budget in spite of the State owing the District a total of $540,498 in categorical aid for the past fiscal year. The Superintendent and Board also began discussion regarding the development of the 2010-2011 school year budget
b. A motion was made by Brock, seconded by Ward to approve an extension of the District transportation contract with MV Student Transportation for the 2011-2012 school year (as per attached). The contract extension includes a cost increase factor tied to the District receiving state aid and categorical aid in a timely manner for the duration of the contract extension. The extension will provide the same services for transportation as the 2010-2011 school year. Roll Call: Yea – Brock, Ward, Day, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0,
c. High School Construction Project
-A motion was made by Day, seconded by Ward to designate the Superintendent as the District signatory of all contracts (after formally approved by the Board) associated with the high school construction project and to designate the Superintendent and Business Manager as owner’s representatives for the high school construction project. Roll Call: Yea – Day, Ward, Brock, DeMent, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
-Paul Lunsford, District Architect shared with the Board an update on the renovation phase of the high school construction project. A motion was made by Brock, seconded by Day to authorize the District Architect to develop the bid specifications for portable structures that will be used during the renovation of the west end of the high school facility and to authorize the District Architect to proceed with the design of the new high school facility (large phase portion of the project). Roll Call: Yea – Brock, Day, DeMent, Rice,Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
-Jerry Smith, District Attorney shared with the Board the present status of the imminent purchase of the Big S Transport (Siefert family) property.
d. A motion was made by Day, seconded by Brock to adopt a resolution authorizing and directing the execution of the amended intergovernmental agreement by and between the City of DuQuoin, Perry County, Illinois and Community Unit School District Number 300, Perry County, Illinois (as per attached). Roll Call: Yea – Day, Brock, DeMent, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
e. A motion was made by DeMent, seconded by Brock to schedule a special meeting to be held on Thursday July 22, 2010 at 6:30 p.m. Roll Call: Yea – DeMent, Brock, Day, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
8. EXECUTIVE SESSION: A motion was made by Day, seconded by DeMent to enter into executive session at 7:47 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Roll Call: Yea – Day, DeMent, Rice, Valier, Vancil, Ward, and Brock; Nay – none. Motion carried 7-0.
- A motion was made by DeMent, seconded by Ward to return to regular session at 8:18 p.m. Roll Call: Yea – DeMent, Ward, Brock, Day, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
9. RESIGNATIONS/RETIREMENTS:
a. A motion was made by DeMent, seconded by Brock to accept a letter of intent to retire from Gayla Hammel as a High School Special Education Instructional Aide in accordance with the Board/DEA contract effective December 31, 2012. Roll Call: Yea – DeMent, Brock, Day, Rice, Valier, Vancil, and Ward; Nay – none. Motion carried 7-0.
b. A motion was made by DeMent, seconded by Ward to accept the resignation of Megan Schneider as an Elementary School Teacher effective prior to the 2010-2011 school year. Roll Call: Yea – DeMent, Ward, Brock, Day, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
10. EMPLOYMENT OF PERSONNEL:
a. A motion was made by Ward, seconded by DeMent to employ Charles Montgomery as the Middle School Assistant Girls Basketball (7th Grade) Coach for the 2010-2011 school year. Roll Call: Yea – Ward, DeMent, Rice, Valier, Vancil, Brock, and Day; Nay – none. Motion carried 7-0.
11. ADJOURNMENT: A motion was made by DeMent, seconded by Ward to adjourn at 8:25 p.m. Roll Call: Yea – DeMent, Ward, Brock, Day, Rice, Valier, and Vancil; Nay – none. Motion carried 7-0.
Joseph Day /s/ John Vancil /s/
ACTING PRESIDENT SECRETARY
